Planning The Project Reflection and Discussion Forum Week 4 Reflection and Discussion Forum Week 4Assigned Readings:Chapter 9: Scope PlanningChapter 10: Pr

Planning The Project Reflection and Discussion Forum Week 4
Reflection and Discussion Forum Week 4Assigned Readings:Chapter 9: Scope PlanningChapter 10: Project Schedule PlanningInitial Postings: Read and reflect on the assigned readings for the week. Then post what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy of your understanding in each assigned textbook chapter.Your initial post should be based upon the assigned reading for the week, so the textbook should be a source listed in your reference section and cited within the body of the text. Other sources are not required but feel free to use them if they aid in your discussion.Also, provide a graduate-level response to each of the following questions:

Go online and research the difference between total slack and free slack.

Prepare proper reference citations for the sites you located, using APA style.
Write definitions of total slack and free slack in your own words.
Why would the distinction between different forms of slack be important to a project manager?

How does scope management differ from scope control?

  [Your initial post should be at least 450+ words and in APA format (including Times New Roman with font size 12 and double spaced). Post the actual body of your paper in the discussion thread then attach a Word version of the paper for APA review] 
 
Problem Set #4
1. Go online and find at least two sites with definitions of fast tracking and crashing a project schedule.

Prepare proper reference citations for the sites you located, using APA style.
In your own words, write definitions for project fast tracking and project crashing.
Consider the plan you prepared for the software system testing project in question 1 above. If you were informed by management that you must reduce the planned duration of the project by five days, describe how you, as a project manager, could crash or fast track this project. Be specific in identifying exactly what could be changed in the project plan for each option.
(continuation of question 2.3) If the request to speed up the project occurs after day 25 of the original schedule, what is the only option available?

2. A project to put on a major international sporting competition has the following major deliverables: Sports Venues, Athlete Accommodation, Volunteer Organization, Security, Events, and Publicity (which has already been broken down into pre-event publicity and post-event publicity.) Prepare a WBS for any single major deliverable on the list. Remember the 100 percent rule, and number your objectives. 

Subject 2 
Project Management Processes
 Reflection and Discussion Forum Week 4Assigned Readings:Chapter 5. Portfolio Management—Project Screening and SelectionInitial Postings: Read and reflect on the assigned readings for the week. Then post what you thought was the most important concept(s), method(s), term(s), and/or any other thing that you felt was worthy of your understanding in each assigned textbook chapter.Your initial post should be based upon the assigned reading for the week, so the textbook should be a source listed in your reference section and cited within the body of the text. Other sources are not required but feel free to use them if they aid in your discussion.Also, provide a graduate-level response to each of the following questions:

Identify a project that you are planning to pursue either at home or at work. List all of the components, decision points, and chance events. What is the measure of success for the project? Assuming that there is more than one measure, how can you reconcile them?
In which type of projects does risk play a predominant role? What can be done to mitigate the attendant risks? Pick a specific project and discuss.

  [Your initial post should be at least 450+ words and in APA format (including Times New Roman with font size 12 and double spaced). Post the actual body of your paper in the discussion thread then attach a Word version of the paper for APA review] 

 
Activity 4
Three new-product ideas have been suggested. These ideas have been rated as shown in the Table below Product* CriteriaABCWeight (%)Development costPFVG10Sales prospectsVGEG15ProducibilityPFG10Competitive advantageEVGF15Technical riskPFVG20Patent protectionFFVG10Compatibility with strategyVGFF20    100* P = poor, F = fair, G = good, VG = very good, E = excellent     

Using an equal point spread for all five ratings (i.e., P = 1 ,  F = 2 ,  G = 3 ,  VG = 4 ,  E = 5 P=1, F=2, G=3, VG=4, E=5), determine a weighted score for each product idea. What is the ranking of the three products?
Rank the criteria, compute the rank-sum weights, and determine the score for each alternative. Do the same using the rank reciprocal weights.
What are some of the advantages and disadvantages of this method of product selection? Scope Planning

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Project Management

Chapter 9: Scope Planning

1

Scope Planning

Defining the scope

Project requirements

Scope Inputs

Requirements traceability matrix

Work Breakdown Structure (WBS)

Scope statement

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Project Management

Chapter 9: Scope Planning

Project Scope

One of the main activities in the Project Planning phase is determining and documenting the project scope.

Project scope is the definition of all the work needed to successfully meet the project objectives.

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Chapter 9: Scope Planning

Deliverables

Must be described in a sufficiently low level of details

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Project Management

Chapter 9: Scope Planning

Scope

Be as specific as you can

Where possible, the scope statements should include how the results will be measured so you and your sponsor will know with certainty whether that part of the scope has been achieved

Requirements should tie to things like the organization’s strategic plan and business objectives

Mention things that are explicitly NOT included: is this limited to certain locations? If in an international context, is it in only one language?

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Chapter 9: Scope Planning

Scope

Not measurable Measurable
A new registration system With the new system, students will be able to register for classes using a browser or a smartphone.
The system will be fast Response time will be under 1 second
The system will support the required volumes 75 students must be able to add an average of 3 classes each 15-minute period.
Happy users User satisfaction will be measured by a standardized set of questions and will measure 5 or higher on a 7-point scale.

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Project Management

Chapter 9: Scope Planning

Types of requirements

Functional

Non-functional

Performance

Development

Technical

Business

User

Regulatory

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Project Management

Chapter 9: Scope Planning

Software requirements fundamentals

Unique challenges

Must be verifiable

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Project Management

Chapter 9: Scope Planning

Measuring requirements

Each type of requirement may require a different type of measure:

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Project Management

Chapter 9: Scope Planning

Scope inputs-techniques

Interviews

Focus groups

Facilitated groups– JAD, QFD

Group creativity techniques such as brainstorming

Prototyping

Observation

Questionnaires and surveys

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Project Management

Chapter 9: Scope Planning

Scope Inputs-sources

Project sponsor

Management

Strategic Plan

Users

Customers

Competitors

Suppliers

Regulations

and others

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Project Management

Chapter 9: Scope Planning

Requirements Traceability Matrix

Links requirements to their origin

Traces them throughout the project process

May link requirements to:

business needs, opportunities, goals, and objectives;

project objectives;

project scope/WBS deliverables;

product design;

product development;

test strategy and test scenarios;

or may link

High-level requirements to more detailed requirements.

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Project Management

Chapter 9: Scope Planning

Simplified Requirement Traceability Matrix

Code Description Source Priority Status
5 User interface must comply to company standard Corporate IT standards manual 1 In-progress
5-1 Help text uses corporate fonts Corporate style manual 2 complete
8-6 Include the users in the testing Project Charter, item 7 1

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Chapter 9: Scope Planning

Requirements Traceability Matrix fields

Unique identifier

Requirement statement

Source

Design specification reference

Test specification

Test case numbers

Remarks

… and more depending on the particular situation

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Project Management

Chapter 9: Scope Planning

WBS Creation

List all the project outputs (deliverables and other direct results);

Identify of all the activities required to deliver the outputs.

Subdivide the activities into sub-activities and tasks.

Identify the deliverable and milestone(s) of each task

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Project Management

Chapter 9: Scope Planning

Creating the WBS

A list of all activities required to create all the deliverables in the scope.

Activities may be broken down into smaller tasks, in a hierarchical pattern

Do not focus on sequence or dependencies at this point

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Project Management

Chapter 9: Scope Planning

Creating the WBS

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Project Management

Chapter 9: Scope Planning

Creating the WBS

Follow a numbering plan

Can also be shown in outline format

May be very complex for a large project

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Project Management

Chapter 9: Scope Planning

WBS Creation

Remember the 100% Rule:

The combination of the boxes on each level represent 100% of the parent box.

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Project Management

Chapter 9: Scope Planning

WBS Creation

At the lowest level, the WBS consists of Work Packages

It is important that each work package is clearly defined and can be easily assigned

The work package level is where time estimates, cost estimates and resource estimates are determined.

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Project Management

Chapter 9: Scope Planning

Scope Statement

Purpose:

Project deliverables

Major objectives

Measurable success criteria

Create and use a template suitable to your organization

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Project Management

Chapter 9: Scope Planning

Scope Statement Typical Contents

Project Name

Project charter

Owner, sponsor, project manager, stakeholders

Problem statement

Project Goals and Objectives

Project Requirements

Project Deliverables

Exclusions

Milestones

Cost estimates

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Project Management

Chapter 9: Scope Planning

Summary

Scope planning is an essential activity during the planning phase of the project

Provide relevant details and measurable deliverables in your scope

Use a Requirement Traceability Matrix to relate the deliverables to their sources and keep track of status

Create a WBS as a hierarchy

Remember the 100% rule

. . . continued on next slide

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Project Management

Chapter 9: Scope Planning

Summary (continued)

The scope statement includes

Project Name

Project charter

Owner, sponsor, project manager, stakeholders

Problem statement

Project Goals and Objectives

Project Requirements

Project Deliverables

Exclusions

Milestones

Cost estimates

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Project Management

Chapter 9: Scope Planning

Questions?

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Chapter 9: Scope Planning

25

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