Business Event Managment

| April 27, 2015

Order Details;

Introduction

 

  • Talk about career fair – What is it? What does it aim to do? Why do we have it?
  • You can add images
  • Talk about the 4 departments, their functions, and how they work together in this event planning.
  • Talk about the objectives of your department towards the event

 

LO1/LO2/LO3

 

AC 2.1 Set up the Project, choose the completion date and allocate responsibilities

  • Just say career fair
  • 27 March
  • Talk about all the responsibilities that were allocated to your team members (Use names)
  • Then talk about those allocated to YOU!
  • Evidence: a copy of your minutes – and identify/highlight your responsibilities within the minutes.

 

AC 3.1  Choose the appropriately sized team with the knowledge and abilities required for the project

  • Talk about your team and list the names of ALL your team members
  • Show evidence of how you allocated responsibilities to team members
  • Evidence: Same copy of minutes from AC 2.1 above.

 

AC 1.2  Write appropriate documentation

  • All the documents you have are documentation. (Minutes, emails…etc.)
  • For appropriate documentation: specific documents that relates to your role
  • You refer marker to the documents around or insert new ones here
  • You must justify every document: why did you need them?

 

AC 3.4  Plan the actions and resources needed to achieve the success of the event or project

  • Create a detailed Plan/checklist for how you would perform all your tasks/roles/responsibilities (Action plan)
  • Create a detailed list of all the resources you would need.

 

LO1/LO2

 

AC 1.3  Organise resources to carry out the event or project

  • Talk how you physically acquired the above resources, how did you get them? What did you do?
  • Include evidence: e.g. emails, telephone records etc.

 

AC 1.4  Perform regular reviews and evaluations including the methods and resources

  • This is to be done in the last week
  • Reflect, Review and Evaluate everything you have done so far and find out whether anything needs to be changed
  • Evidence: Create a REFLECTIVE LOG
  • Discuss what you did and what?/how you could have done better
  • What worked and what didn’t work?
  • Talk about issues you have with your team mates/your department/other department in general and what you could have done differently?

 

AC 2.2  Demonstrate leadership, effective time management and skills of prioritising and delegating

  • Don’t do time management here; instead deal with it at AC 4.3 below.
  • Talk about leadership. (Evidence: talk what leadership skills you demonstrated as Chairperson or any other leadership skills demonstrated throughout the course of your planning – i.e. taking responsibilities voluntarily/using initiative
  • Talk about TIME MANAGEMENT (reflective log, reflect from your action plan and/or talk about how you were able to manage your time: evidence such emails, minutes, anything…etc.).
  • Talk about prioritising and delegating (talk about how you were able to put things in order of importance, show any evidence of this, talk about delegating, and show any evidence.

 

LO2

 

AC 2.3  Assess the significance of stakeholder analysis when formulating new strategy

  • Who are all your stakeholders??? Create a list of them
  • Talk about their relevance and what interest they might have in relation to this event.
  • g. LSBF, community…

 

LO3/ LO1

 

AC 3.4  Take corrective action if necessary to keep the project on schedule

  • What went wrong and how did you deal with it?
  • Or someone asked you to do something to resolve a situation, but identify what went wrong.

 

AC 3.2  Demonstrate team building skills and how to diffuse anger

 

  • Talk about the importance of team building
  • Talk about any activities you were involved in within your team that was designed to help build/motivate the team/ to help unify the team.
  • Or talk about any team building activities and other activities that can help diffuse anger within a team.
  • Or talk any issues that some team members might have had and how you would have been able to deal with those issues

 

AC3.3 Show the importance of effective co-ordination and clear communication when liaising with the team

  • Talk about the importance of effective co-ordination and clear communication when liaising with the team
  • Show any evidence (what you did) of coordination and clear communication. (Emails, minutes…)
  • Include your minutes/emails as clear communication!!!

 

AC 1.1  Carry out an identified event or project within an agreed timescale

 

  • Create a timeline of your event for your department.

 

Lo4

 

AC 4.1 Create clear records of communication both internal, external and of team meetings

 

  • Internal: Evidence of you emails within your department or going to another department
  • External: emails out of the department/ “company”…eg. To sponsors, suppliers…..
  • Evidence: flyers, posters etc.
  • You ­can refer marker to evidence already use in the work. Or simply put the doc here.
  • Put in the minutes that you took in any meeting.

 

AC 4.2 Demonstrate good use of information technology where applicable

 

  • Talk about the importance of IT
  • g. Emails, websites, social media.
  • Speed…etc.

 

AC 4.3 Produce information regularly and on time

 

  • Demonstrate how you were able to produce information regularly and on time

 

  • Demonstrate how you were able to meet deadlines
  • When you sent your proposals
  • Response time to queries
  • Response time in producing and sending out minutes
  • Updates to your department

 

 

 

 

 

Assessment Assignment

Assignment front sheet

 

Qualification Unit number and title
Pearson BTEC Level 5 in Business Events Managements Unit # 38

Business Event Management

Student name    Assessor name
Mr. Rashid, Mr. Boateng, Mr Adon, Ms Rakhi, Mr. Olusoji, Mr. Addo, Mr. Tawiah
Date issued Completion date Submitted on
23/01/2015 23/02/2015
Assignment title Assignment: Business Event Management

 

 

Learning Outcome  

Learning outcome

Assessment Criteria In this assessment you will have the opportunity to present evidence that shows you are able to: Task no.  

Evidence

(Page no)

  LO1/LO2/

LO3

 

Be able to plan an event or project

 

Be able to effectively administer an event or project

 

Be able to organise teamwork when managing an event or project

 

 

 

 

 

AC 2.1

 

Set up the Project, choose the completion   date and allocate responsibilities

 

  1.1

 

 

 

 

 

1.2

    AC 3.1 Choose the appropriately sized team with the knowledge and abilities required for the project

 

    AC 1.2 Write appropriate documentation

 

1.3
AC 3.4 Plan the actions and resources needed to achieve the success of the event or project 1.4
 

 

 

 

 

 

LO2/LO2

 

 

 

 

 

 

 

LO2

 

 

 

 

 

 

Be able to plan an event or project

 

Be able to effectively administer an event or project

    AC 1.3  

Organise resources to carry out the event or project

2.1
    AC 1.4 Perform regular reviews and evaluations including the methods and resources 2.2
 

AC 2.2

Demonstrate leadership, effective time management and skills of prioritising and delegating

 

 

       2.3
 

AC 2.3

Assess the significance of stakeholder analysis when formulating new strategy

 

 

 

 

 

2.4

 

LO3/ LO1  

Be able to plan an event or project

 

 

Be able to organise teamwork when managing an event or project

 AC  3.4  

Take corrective action if necessary to keep the project on schedule

 

3.1

 

AC  3.2

 

Demonstrate team building skills and how to diffuse anger

 

 

 

3.2

 

  AC3.3  

Show the importance of effective co-ordination and clear communication when liaising with the team

 

 

 

3.3

  AC 1.1 Carry out an identified event or project within an agreed timescale
 

3.4

 

Lo4  

 

 

 

 

 

Be able to use a range of business communication systems in managing the event or project

  AC 4.1  

Create clear records of communication both internal, external and of team meetings

 

 

 

4.1

 

 

AC 4.2

 

Demonstrate good use of information technology where applicable

 

 

4.2

 

 

AC 4.3

 

 

Produce information regularly and on time

 

 

 

4.3

Rules and Regulation

 

 

Plagiarism

 

Is presenting somebody else’s work as your own. It includes: copying information directly from the Web or books without referencing the material; submitting joint coursework as an individual effort; copying another student’s coursework; stealing coursework from another student and submitting it as your own work.  Suspected plagiarism will be investigated and if found to have occurred will be dealt with according to the procedures set down by LSBF. Please see your student handbook for further details of what is / isn’t plagiarism.

 

 

 

Assignment Regulations

 

  • Learners are required to submit their work using the LSBF Assessment cover sheet.
  • You are required to submit your assignment electronically on My Page – mypage.mylsbf.com
  • If you need an extension (even for one day) for a valid reason, you must request one, using a reasonable adjustment form available from the Academic Admin Office. Do not ask the lecturers responsible for the course – they are not authorized to award an extension. The completed form must be accompanied by evidence such as a medical certificate in the event of you being sick.
  • General guidelines for submission of assignment:
  1. All work must be word-processed and must be of “good” standard.
  2. Document margins shall not be more than 2.5cm or less than 1.5cm
  3. Font size in the range of 11 to 14 points distributed to including headings and body text. Preferred typeface to be of a common standard such as Arial or Times New Roman for the main text.
  4. Any computer files generated such as program code (software), graphic files that form part of the course work must be submitted either online or with the documentation.
  5. All work submitted should be in Microsoft Word

 

 

 

 

I certify that the work submitted for this assignment is my own and research sources are fully acknowledged.

 

 

Student signature:                                                                 Date:

 

 

In addition to the above PASS criteria, this assignment gives you the opportunity to submit evidence in order to achieve the following MERIT and DISTINCTION grades

 

Grade Descriptor

 

Indicative characteristic/s

 

Contextualisation

M1 Identify and apply strategies to find appropriate solutions
  • Relevant theories and techniques have been applied
  • Effective judgments have been made
  • Complex problems and more than one variable have been explored.
  • An effective approach to study and research has been applied.
The investigation for task was used to produce a presentable report carrying out an identified event or project using a planner to evaluate and analyse documents.
M2 Select / design and apply appropriate methods / techniques
  • A range of methods and techniques have been applied.
  • A range of sources of information used
  • The selection of methods and techniques/ sources justified
  • Complex information/data has been synthesized and processed
  • Appropriate learning methods/techniques applied.
The selection and use of methods for tasks were appropriate, justified with the application of learning in various aspects documenting types of team building and conflict management skills required when diffusing anger.

 

M3 Present and communicate appropriate findings
  • Appropriate structure and approach has been used.
  • Logical and coherent arguments have been presented with technical language accurately used
  • A range of methods of presentation has been used
  • Appropriate media used
  • Familiar and unfamiliar contexts have been used.
  • It is appropriate for familiar and unfamiliar audiences
 

 

 

Creative methods have been used to communicate information clearly and effectively. Evidence may include, but not limited to, emails, and minutes of meetings. Methods and means of communication should take in account/be appropriate for the nature of the event and the targeted/wider audience.

 

 

 

 

 

 

 

 

 

 

 

 

D1 Use critical reflection to evaluate own work and justify valid conclusions
  • Synthesis has been used to generate and justify valid conclusions
  • The validity of results have been evaluated using defined criteria.
  • Realistic improvements have been proposed against defined characteristics for success
Conclusions have been arrived through synthesis of ideas

and have been justified by the student

 

 

D2 Take responsibility for managing and organising activities
  • Autonomy / independence demonstrated
  • The unforeseen has been accommodated
  • The importance of interdependence has been recognized

 

Have taken a Self- criticism of approach

 

High autonomy and independence have been demonstrated.  Tasks have been attempted with minimum assistance provided by the tutor

 

 

 

D3 Demonstrate convergent/lateral/creative thinking
  • Ideas generated and decisions taken
  • Self-evaluation has taken place
  • Convergent and lateral thinking have been applied.
  • Problems have been solved
  • Innovation and creative thought have been applied.
  • Receptiveness to new ideas has been demonstrated.
  • Effective thinking has taken place in unfamiliar contexts.
To achieve D3 student must have achieved D1 and D2.

Student must evaluate self in terms of weather learning has taken place in completing the entire brief.

In addition Innovation and creative thought need to be applied when addressing the assignment task.

 

 

 

 

Assignment brief
Unit number and title Unit 38 Business Event Management
Qualification Pearson BTEC Level 5 Business Event Management
Start date
Deadline/Hand-in
Assessor Rahim Rashid
Assignment title Business Event Management
 

Aim

The aim of this unit is to provide learners with a knowledge and understanding

of different administrative functions and roles and to provide them with the

skills to organise events and activities.

 

Unit abstract

This unit will allow you to develop and practise your knowledge, understanding and skills as administrators or managers by examining the administrative functions within organisations. The unit is about preparing and coordinating operational plans and managing time effectively and developing

self to meet the needs of an organisation.

 

The unit investigates the roles and responsibilities of key people within the organisation helping to meet its objectives.

Learners will find out to how to manage events or activities. They will have the opportunity to investigate and participate in the running of an event in which they will take a major role in managing a range of key resources. This is a practical unit which will prepare learners for a management

 

Scenario: Careers Fair

 

Deciding what Career to pursue in future for students is a tough decision, especially when there are so many factors to be considered. As a 19-year-old, Joe wanted guidance in choosing a career path which matched his skills, as well as something he had an interest for.

 

Like Joe, many students face the same plight, therefore for this assignment you are required to set up a Careers fair for students on the HND programme within LSBF.

 

You will be put into groups which will represent different parts of the Management of an event such as the Marketing, Financial, Legal and Operational. Each task within the assignment tackles particular components of the setting up of the event such as, the planning, allocation of resources, execution of the event and finally the critical evaluation of how you did.

 

 

 

 

 

Task 1 : (LO 1)

 

  1. Write a report on the benefits of carrying out an identified event or project within an agreed time scale in order to meet the need of the project
  2.  List all the documents that are required for such an event using your experience as an event planner to evaluate and analyse the importance of these documents
  3. In your report you must ensure that resources that are required for this event are listed and their benefits to the project/event are discussed and documented within your report
  4. The final part of your report should give a critical analysis of how reviews and evaluations including the methods and resources were carried out

 

 

Task 2 (LO 2)

 

Your Report has been successful and you have convinced the Director and Board members to put on the event/project. Your next task is to present to the board your plan of action.

 

  1. In your report you will document how you will Set up the Project, choose the completion date and allocate responsibilities
  2. Detail within your report what leadership, effective time management skills will be necessary to pull such an event /project off
  3. Assess and document the significance of stakeholder analysis when formulating new strategy
  4. Take corrective action if necessary to keep the project on schedule and document this in your report

 

 

Task 3 (LO 3 )

 

When working on putting on a project, it can never be successful without a team, whom manage different parts of the project for it to come together as a whole successfully. Therefore you are also required to document the following:

 

  1. Choose the Appropriate size team and document each person’s role writing down what skills this person has in adding value to the project, and hence why you choose that person to play that role
  2. Document within your report what types of team building and conflict management skills are required when diffusing anger
  3. Detail methods of co-ordination and communication used, and why you believe they were the most appropriate methods. Do not forget to include documents i.e. minutes of meeting, emails, telephone call logs etc.
  4. What, why and how are resources going to be used in order to ensure the project is a success?

 

 

Task 4 (LO 4)

 

By now, having used and documented a range of communications methods needed to run a project or an event successfully, you are required to do the following:

 

  1. Create clear records of communication both internally, externally and of team meetings.
  2. Document where use of information technology has been used
  3. Produce information clearly, regularly and on time documenting when and what was produced.

 

 

Finance is important to an organisation as the firm has to know how viable it is and balance profit with costs.

The Role of the Finance Department can be summarised:

 

Prepare and create financial accounts – such as Trading, Profit and Loss Account and the Balance Sheet. (hatim)

Keep and maintain financial records – sales figures and records of expenditure would be held by the Finance department and used by other departments also. (Thomas)

Prepare and plan internal financial information – this would mainly be performed in the case of a budget, which is a financial plan and can help managers take corrective action. (pierre)

Analyse current financial performance – how the firm has done in trading or expenses would be analysed primarily using ratio analysis tools. (Alessandro)

Pay creditors – Finance Department would ensure that bills are paid to people the firm owes money to. Charlotte ( finance coordinator, in touch with other departments about the budget for marketing, the room, cameras, all stuff for event

 

Sample Schedule for the Careers Fair

Time: 10.00am – 5.00pm

Schedule/ Timetable

9.30am- 10.00am

 

Registration
10.00am

 

Fair Opens
11.00am

 

Keynote Speaker Richard Branson
1.00pm – 2.00pm

 

Lunch
3.00pm Specialist Event: Finding Investors For Your Ideas
5.00pm Event Finishes

 

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